Purchasing Executive

Pinned

Educational Background: Bachelor's Degree or Diploma in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
Professional Experience: Minimum 3–5 years of relevant working experience, specifically in a manufacturing environment with a focus on purchasing and import/export operations.
Technical Expertise: Strong knowledge of Malaysian Customs regulations, import procedures, and MIDA tax exemption applications is essential.
IT Literacy: High proficiency in Microsoft Office, especially Excel (VLOOKUP, Pivot Tables) for data analysis and reporting.
Compliance Knowledge: Well-versed in ISO 9001:2015 standards and internal audit requirements within the procurement and logistics functions.
Soft Skills: Able to work independently with minimal supervision; must possess strong negotiation, interpersonal, and communication skills to deal with government officers and vendors.
Mobility: Possess own transport and willing to travel to customs offices or warehouses when required.

Job Description:

Procurement & Shipment Coordination: Manage and coordinate all international procurement and import shipments to ensure timely, cost-effective delivery and optimal inventory levels.
Customs & Documentation Management: Oversee end-to-end import/export processes, ensuring all shipping documents (Invoice, Packing List, BL/AWB, Form E/D, etc.) are accurate for smooth customs clearance.
Regulatory Liaison: Liaise directly with Customs authorities (KASTAM), MIDA, and other government bodies regarding Duty Exemptions (CJ5/CJ5A), tariff classifications (HS Codes), and regulatory compliance.
Stakeholder Collaboration: Work closely with forwarding agents, overseas vendors, and internal warehouse teams to monitor cargo movement and resolve any clearance bottlenecks.
Cost Analysis: Monitor and analyze procurement and logistics-related costs (freight rates, surcharges, duties); prepare monthly reports on forwarding and logistics expenses for management.
Process Optimization: Support the Head of Department in identifying cost-saving opportunities in the supply chain and optimizing the logistics workflow to enhance overall efficiency.

Benefits: